--- title: Patient File Load Examples slug: medhistory-populations-file/guide/patient-file-load-examples docTags: createdAt: 2026-06-10T15:14:54.569Z --- The following flat files examples are provided in this section: - [Patient File Enrollment Load Example](docId\:EA2xedqyDEFAqsxUT_419) - [Patient File Unenrollment Load Example](docId\:EA2xedqyDEFAqsxUT_419) - [Patient Response File Examples](docId\:EA2xedqyDEFAqsxUT_419) - [Patient File Load Error Examples](docId\:EA2xedqyDEFAqsxUT_419) - [Patient File Load Error Example: Header Information – Invalid Participant ID](docId\:EA2xedqyDEFAqsxUT_419) - [Patient File Load Error Example: Detail Information Patient File – File Loaded with Error](docId\:EA2xedqyDEFAqsxUT_419) - [Patient File Load Error Example: Detail Information Patient File – Multiple Errors](docId\:EA2xedqyDEFAqsxUT_419) ## Patient File Enrollment Load Example The following is an example of a Patient File Load that was successfully processed. HDR|3.0|T00000000012345|PASSWORD|S00000000000003|TRS8804|20181217|00110102|PMA|U|20181217|T|HIGHRISK||12||20240101|20241231 PMA|1|72.7.2.7272510|58861323 |Jones|Robert|Jonathan|Mr.|II|123 Street Avenue|Unit#41|Jacksonville|CO|55123|20060701|M|1234567893|20231231|PMANewRx,PMARefill PNM|2|72.7.2.7272510|6756367|Crandall|Max||MR||382 115th Road SE||Comal|SC|29929|19521101|M|199999999|20180908| PNM|3|72.7.2.7272510|56800669|Mann|Adam||Dr.||1926 800th ST||Collingsworth|NE|68178|19700515|M|199999999|20180908| PAT|4|72.7.2.7272510|43726207|Bell|Catherine|Marcia|||6245 572nd Street||Gholson|WY|82010|19800527|F|199999999|20180908| PAT|5|72.7.2.7272510|27335157|Rogers|Steven|||PHD|3539 Salmon Lane E||Williamson|ND|58102|19541109|M|199999999|20180908| PMA|6|72.7.2.7272510|96067214|Flash|Dale|||MD|8896 Arthur Lane||Pleasanton|GU|96919|19540707|M|199999999|20180908| PMA|7|72.7.2.7272510|58861323|Kelley|Carrie||||1879 Madison ST||Yorktown|PR|00601|20100301|F|199999999|20180908| PMA|8|72.7.2.7272510|75519315|Kyle|Selina||||2048 642nd Avenue NE||Schleicher|OH|44322|19690326|F|199999999|20180908| PMA|9|72.7.2.7272510|90718490|Scott|Allan|||II|7017 Walleye AVE||Randall|MD|21401|20020409|M|199999999|20180908| PMA|10|72.7.2.7272510|80289001|Grayson|Dick|Robin|||5946 90th Lane NW||North Cleveland|OR|97420|20081203|M|199999999|20180908| TRL|10 ## Patient File Unenrollment Load Example The following is an example of a UNR Patient File Load that was successfully processed. HDR|3.0|T00000004654294|PASSWORD94|S00000000000003|Trnsm030|20170307|10110102|PMA|U|20170228|T|PAT|| UNR|1|PMA|20210901 TRL|1 ## Patient Response File Example The following is an example of a Patient Response File that is sent from Surescripts to the customer. SHD|3.0|T00000000012345|S00000000000003|27cbc136-16c1-489e-84c8-f1e56cd22e9d|20181217|07024411|PMA|TRS8804|20181217|00110102|T|01|File Loaded Correctly. STR|10|0|10|0 ## Patient File Load Error Examples ### Header Information – Invalid Participant ID **Patient File Load** The Patient File Load example below contains an error in the header. In this example no records were loaded. The error has been color-coded as follows: - **Invalid Sender ID, does not match the Customer ID** - **Invalid Participant Password (Customer Password)** **Example:** HDR|3.0|T00000000099999|**PASSING**|S00000000000003|TRS8804|20181217|00110102|PMA|U|20181217|T|HIGHRISK|| PMA|1|72.7.2.7272510|57919598|Austin|Steve||MR||1152 Winding LN||Trinidad|NJ|07101|20021103|M|199999999|20180908| PNM|2|72.7.2.7272510|6756367|Crandall|Max||MR||382 115th Road SE||Comal|SC|29929|19521101|M|199999999|20180908| TRL|2 **Patient Response File** The Patient Response File example below shows an example of an error that will be sent in response to a Patient File Load that includes errors in the header (e.g., Invalid Participant ID, Invalid Participant Password). **Example:** SHD|3.0|T00000000099999|S00000000000003|bda2d0fb-f3d2-4d6b-be58-46a2d5255dfb|20181218|23020861|PMA|TRS8804|20181217|00110102|T|03|Invalid HDR and / or TRL. File not loaded. ******SDT|1||||E|118The Sender Password provided in the fileload is different than the password provided in the customer activation form.****** **SDT|1||||E|116|The Sender ID T00000000012345 provided in the header does not match the customer ID T00000000099999 in the activation form.** SDT|2|1|72.7.2.7272510|57919598|E|101|No valid contract for record type PMA exists. SDT|3|2|72.7.2.7272510|6756367|E|101|No valid contract for record type PNM exists. STR|2|2|0|4 ### Detail Information Patient File – File Loaded with Error **Patient File Load** In the Patient File Load example below, record #2 did not include the birthdate column, which is a required field. The data in the error has been color-coded as follows: ******Record 2 is missing the Date of Birth****** **Example:** HDR|3.0|T00000000012345|PASSWORD|S00000000000003|TRS8804|20181217|00110102|PMA|U|20181217|T|HIGHRISK|| PMA|1|72.7.2.7272510|57919598|Austin|Steve||MR||1152 Winding LN||Trinidad|NJ|07101|20021103|M|199999999|20180908| PNM|2|72.7.2.7272510|6756367|Crandall|Max||MR||382 115th Road SE||Comal|SC|29929**||**M|199999999|20180908| TRL|2 **Patient Response File** The Patient Response File example below shows an example of an error that will be sent in response to a Patient File Load that did not include a required field (e.g., Date of Birth). **Example:** SHD|3.0|T00000000012345|S00000000000003|8cb0906a-330d-4bc2-83b4-0459ae87bb46|20181217|09030947|PMA|TRS8804|20181217|00110102|T|02|File loaded with errors. **SDT|3|2|72.7.2.7272510|6756367|E|107|Required column birthDate missing.** STR|2|1|1|1 ### Detail Information Patient File – Multiple Errors **Patient File Load** The Patient File Load example below contains multiple errors in the Detail Information Patient File. The errors have been color-coded as follows: - **Record 1 has an invalid NPI** - **Record 2 is missing the NPI** - **Record 3 has an invalid end monitoring date** - **Record 4 has an invalid name character count** - **Record 5 is missing the Patient Id** **Example:** HDR|3.0|T00000000012345|PASSWORD|S00000000000003|TRS8804|20181217|00110102|PMA|U|20181217|T|HIGHRISK||12||20240101|20241231 PMA|1|72.7.2.7272510|57919598|Austin|Steve||MR||1152 Winding LN||Trinidad|NJ|07101|20021103|M|**9999999999**|20180908|PMAControlledSubstance,PMANewPrescriber PNM|2|72.7.2.7272510|6756367|Crandall|Max||MR||382 115th Road SE||Comal|SC|29929|19521101|M**||**20180908| PNM|3|72.7.2.7272510|80289003|Valdez|J|Pickle|||2590 388th LN||West Orange|AR|72944|20120316|M|1932400116|**202108254**| PMA|4|72.7.2.7272510|75519318**|Va|J|P**|||2590 388th LN||West Orange|AR|72944|20120316|M|1932400116|20211899| PMA|5|72.7.2.7272510**||**Rogers|Steven|||PHD|3539 Salmon Lane E||Williamson|ND|58102|19541109|M|199999999|20180908| PMA|6|72.7.2.7272510|96067214|Flash|Dale|||MD|8896 Arthur Lane||Pleasanton|GU|96919|19540707|M|199999999|20180908| PMA|7|72.7.2.7272510|58861323|Kelley|Carrie||||1879 Madison ST||Yorktown|PR|00601|20100301|F|199999999|20180908| PMA|8|72.7.2.7272510|75519315|Kyle|Selina||||2048 642nd Avenue NE||Schleicher|OH|44322|19690326|F|199999999|20180908| PMA|9|72.7.2.7272510|90718490|Scott|Allan|||II|7017 Walleye AVE||Randall|MD|21401|20020409|M|199999999|20180908| PMA|10|72.7.2.7272510|80289001|Grayson|Dick|Robin|||5946 90th Lane NW||North Cleveland|OR|97420|20081203|M|199999999|20180908| TRL|10 **Patient Response File** The Patient Response File example below shows an example of an error that will be sent in response to a Patient File Load that contains multiple errors. **Example:** SHD|3.0|T00000000012345|S00000000000003|e61d1e43-a6c2-42e4-a7d8-36c99f7ff9bc|20181219|01022815|PMA|TRS8804|20181217|00110102|T|02|File loaded with errors. **SDT|2|1|72.7.2.7272510|57919598|E|109|Invalid NPI value: 9999999999.** **SDT|5|4|72.7.2.7272510|43726207|E|127|Two of a person's names (Last Name, First Name, Middle Name) must have 2 or more characters.** **SDT|6|5|72.7.2.7272510||E|107|Required column patientId missing.** STR|10|5|5|5